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Avoid distractions and stay on task with Microsoft Calendar basics

We live in a fast-paced world riveted with constant distractions, news events, and shiny objects.

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Calendar – calendar

How do you keep yourself from multitasking, going off course and losing efficiency? And how do you do this while doing your most important tasks and activities?

Luckily, there are several ways you can increase your productivity by just using the basics of Microsoft Calendar. In addition, you can also avoid the distractions that keep you from getting your most important work done.

We will explore the power of Microsoft Calendar. And we’ll show you how to become more productive by following a few simple, easy, and practical steps. Setting effective reminders and managing your notifications can instantly improve your productivity. Needless to say, you can stay focused and get into “the zone” where your effort naturally flows.

How to increase productivity and minimize distractions with Microsoft Calendar

Microsoft Calendar is a powerful tool with a significant number of features. These features are designed to help you get your most important work done on time.

While many people use calendars for simple planning tasks, they often overlook the additional features these tools have to minimize distractions and make you more productive in the process.

Let’s go through some easy ways to get your focus back with Microsoft Calendar.

1. Customize your calendar reminders

Stay productive and increase your productivity with Microsoft Calendar by customizing your calendar reminders to bypass your “focused blocks of time”.

One of the best ways to ensure your most important tasks get done is to schedule them on your calendar. Then block the approximate time this task will take. Lastly, customize your reminders to notify you a few minutes before the task begins.

If you’ve connected your mobile device to Microsoft Calendar, you can see your calendar notifications right on your device, even when you’re on the go. When you see your task reminder and realize it’s one of your “focus blocks,” you should turn off all distractions. And it’s important to make sure you’re in a quiet environment before you start work.

Using your calendar’s reminders in this way allows you to build a “habit” or “routine” around blocks of time when you’re intensely focused on the task at hand.

As soon as you see your calendar reminder, you should start preparing your surroundings and moving to an area of ​​your home or office that is best for focused work. When distractions are pounding all around you, it’s way too difficult to get all your work done. This process becomes much easier and more effective by using reminders strategically to prepare you for your work blocks.

2. Turn off notifications when you’re focused

Audible notifications — whether tone, tone, or vibration — can keep you from focusing on the task at hand.

Within Microsoft Calendar, we recommend turning off notifications during your “focused blocks of time” to keep you informed and to prevent your devices from grabbing your attention.

When it comes to focused effort, getting “in the zone” and focusing takes significantly longer than breaking your focus and diverting your attention to a notification, beep, or email. So don’t let your calendar notifications distract you by being proactive and turning them off in advance – your future self will thank you.

There’s almost always a rabbit hole for your mind to wander down, with seemingly endless trails of distraction after distraction. For example, when you tell yourself it’s “okay” to check your calendar notifications only for a few secondsyou may see an email, message, or push notification that takes you down the distraction rabbit hole.

Before you know it, 30 minutes to an hour has passed and you are no closer to completing your main task or work activity!

Microsoft Calendar has the functionality to turn off your notifications, give yourself some breathing space, and let you work in peace without any notifications or notification tones.

3. Color code your calendar events with categories

One of the best organizational features in Microsoft Calendar is the ability to color-code calendar events using categories.

If you go to your calendar’s categories, you can choose which colors you want to use and assign a name to the category of that particular color.

When a calendar event arrives, you can assign a category to that specific event. This will only make it easier to find in the future. It also allows you to see the event clearly just by looking at your calendar and seeing its color.

Some of us are more visual than others. So, when every calendar event looks exactly the same, your calendar can become dull and boring. Additionally, using the default colors (and no categories) when working with Microsoft Calendar can make all of your events appear to be “blurring”.

With category colors, specific events pop out instantly, allowing you to quickly visualize what the most important events of the day actually are. Take advantage of the color-coding feature present in Microsoft Calendar and we guarantee you won’t be disappointed.

4. View your daily to-do list in your calendar view

Many Microsoft Calendar users use tasks to organize their to-do lists and schedule activities. But did you know that you can actually see your to-do list in your calendar view?

When you navigate to the To-Do List menu item in Microsoft Calendar, there is a menu option that allows you to view your to-do list directly on your calendar. This gives you an overview of the tasks of the day. You can also immediately see which tasks need to be completed and when.

Using a to-do list that’s separate from your calendar can be inefficient. And forcing yourself to switch back and forth is time-consuming. When tools are disconnected and require additional actions, you may forget to open your task list. Or you just get too busy with other activities.

With Microsoft Calendar’s ability to show you all of your daily tasks at once, you can simplify your life and reduce the distractions that can come from using a Cut to-do list and increase your productivity at the same time.

Final Thoughts

So now you have several unique ways to use the basics of Microsoft Calendar to boost your productivity. And you can also rely on these tips to avoid distractions.

We’ve shown how you can customize your calendar reminders and schedule targeted blocks of time. Then we discussed how you can turn off notifications to avoid distractions. We’ve also outlined steps for color-coding your calendar events by using categories. And now you know how to view your daily to-do list right on your Microsoft calendar!

Staying productive and getting all your work done—every day—is a challenging task. Thankfully, tools like Microsoft Calendar have made it a lot easier.

Understanding what features these tools have that most are unaware of is beneficial as it puts you one step ahead of the crowd when it comes to productivity and focus. Remember to do each task as well as possible. Also, use your calendar to focus and block time for strategic work.

Finally, keep learning more about the calendaring tools you use so you can discover new features, especially ones that can save you a lot of time in the long run.

Credit: Ketut Subiyanto; Pixel; Thanks!

The post Avoid distractions and stay on task with Microsoft Calendar basics first appeared on Google Calendar.

https://www.entrepreneur.com/article/424909 Avoid distractions and stay on task with Microsoft Calendar basics

Brian Ashcraft

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